Area Compliance Officer
The ACTED is a non-governmental organization with headquarters in Paris, founded in 1993. Independent, private and not-for-profit, ACTED respects a strict political and religious impartiality and operates according to the principles of non-discrimination and transparency. ACTED has been present in Pakistan since 1993. ACTED Pakistan programmes range from short-term emergency responses to recovery and rehabilitation, as well as longer-term development initiatives. ACTED strategy is to target vulnerable communities affected by natural and conflict-related disasters as well as lack of socio-economic development.
Assignment
Compliance Officer will be responsible to ensure implementation of ACTED’s compliance process in ACTED Pakistan.
FLAT. FLAT stands for Finance Logistics Administration Transparency. The FLAT aims at centralizing, integrating and harmonizing the information coming from Finance, Logistics, Administration and Programme for each project (including the Implementing Partner information).
It is crucial internally in terms of knowledge management for each project as this is the main source of information available for each stakeholder of a project. This is a valuable internal control tool.
Furthermore, the general aim behind FLAT is linked to audit of projects. FLAT folders are our main tool to be ready for audits by donors.
Functions in terms of compliance and internal control
Whole FLAT process:
Support the Audit Manager in compiling and filing all financial, logistics, administrative, and programme information in the designated project Compliance folder. During this time, he/she should ensure that all Compliance folders are updated regularly with any arrival of a new document.
assistant in performing the due diligence of potential Implementing Partners and prepare a training plan on the weak areas identified during due diligence.
Follow up with the relevant departments for training and development of Implementing Partners and ensure that relevant training has been provided.
Regularly visit the implementing partners for hands-on review.
At the end of the project, ensure the centralization of all Compliance folders at the Capital office;
Facilitate the country Compliance review process once the project has been terminated and ensure the accurate documentation of costs/expenses allocations within the documentation;
Submit the completed Compliance folder (final version) to Audit Manager once the Compliance review process has been completed.
Contribute to ACTED compliance and accountability:
· Provide timely supplementary quality control of the Compliance documentation by checking the accuracy and consistency of the information between the related documents and report discrepancies immediately to the Audit Manager/concerned department for corrective action;
- Ensure compliance of all audit recommendations/action plans under the authority of the Country Director/ Country Audit Manager and provide accurate feedback immediately;
- Comply with the Audit Department Code of conduct.
Ensure the external audit preparation
Facilitate the preparation for country external audits conducted by the donors or by external audit firms.
Regularly update the Country Audit Manager of the progress through the relevant follow-up memo;
Reporting:
- Report the updates of the Compliance situation for all projects during the compliance meetings.
- Report on monthly basis all the issues related to the project activities.
- Regularly flag the bottlenecks to audit manager/concerned department head
ACTED is commitment to zero tolerance to all forms of violence against children, beneficiaries and staff.
ACTED are equal opportunity employers. Females and minorities are encouraged to apply.
Candidates with disabilities are encouraged to apply.
Final selection will be based on security clearance of the candidate.
“ACTED is committed to protecting beneficiaries and staff within our programs from sexual exploitation and abuse (SEA). ACTED has a Code of Conduct and organizational policies, which outline the expected behavior of all staff, consultants and other stakeholders and reminds ACTED’s zero-tolerance approach. Any candidate offered a job with ACTED will sign those documents as part of their work contract and is expected to abide by them.”
“ACTED is commitment to zero tolerance to all forms of violence against children, beneficiaries and staff. ACTED is equal opportunity employers. Females and minorities are encouraged to apply. Candidates with disabilities are encouraged to apply. Final selection will be based on security clearance of the candidate.”
